Create Courses from Impromptu Training

Incorporate Impromptu Training

Often training may happen ad hoc or “on the fly” when the instructor is in the room at the moment or on the shop floor. These are trainings that are not scheduled in the LMS. Therefore, the question arises: how do you account for these unplanned trainings such as impromptu sessions on the shop floor?

This document discusses how Adobe Captivate Prime (Prime) API are used to create a Course in an ad hoc manner.

The usual procedure for creating a Course in Prime is to create Modules in the LMS and upload materials etc. and then publish it. This method works when you have a planned program/schedule and want to create various Courses with media, materials, and possibly classroom sessions (live or virtual).

With ad hoc trainings that could happen at any time and anywhere, it is just as important to capture the event as a Training in the LMS and as an achievement for participants.

Create Courses from Impromptu Training

There are a few reasons why you might consider creating a Course from ad hoc training:

In some industries or organizations, training is not a formal or regular process and not every employee has access to a laptop, access to the LMS etc. For example, a trainer might just be on the shop floor and discover that there are a few workers there that need some training in labelling and sorting, and so s/he decides to have a spontaneous training session then and there.

Use Prime’s Migration API to create a Course

Prime uses Migration API to create a Course in this ad hoc manner. Migration API are those API that we use to import pretty much most information/data into the LMS, e.g. user data. When importing user information into Prime, you have to create a CSV file with all the user information and then import the file into the LMS. In a similar way, you can use the same migration API to import Course information, and create a Course as it happens, in to the LMS.

NOTE: This is different from xAPI statements. While xAPI statements also capture events outside of the LMS, they are scheduled events. Creating ad hoc events, as is evident from the word itself, is unplanned and unscheduled.

You would have to develop a way, e.g. an app, that would populate the CSV with all relevant Course information including name and description along with user enrollment and completion data. For example, a partner app could do the following: 1. Scan employee badges and record attendance; and 2. Use Prime’s migration API to create a migration CSV, and then record attendance. The information is updated in a Box/FTP folder post which the API call comes up and then marks attendance in Prime.


Use Adobe Captivate Prime’s migration API to create ad hoc Courses in the LMS. This powerful capability supports on-the-job learning endeavors, records often missed informal trainings, and allows a spontaneity to exist alongside planned training programs. Work with Adobe partners to create an app to let you creatively and easily conduct training and record attendance on the fly, as you go along.

To download this document, please click:

Create Courses from Impromptu Training Sessions – Customer Guide

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5 Microlearning Formats to Use in 2020 for Maximum Impact

Microlearning has emerged as a great model to impart knowledge and concepts quickly. In this blog, I will discuss the five microlearning formats that we recommend for delivering high impact microlearning.

For microlearning to be truly microlearning, it needs to have the following features:

  • It has to be a standalone piece of content.
  • It must focus on a specific learning outcome.
  • It should include rich multimedia, game-based strategy, and so on to engage the learners.

With these, microlearning can create the right impact on the learners’ mind and thus, in turn, reflect in their performance.

In another article, “Creating An Effective Learning Experience Through Microlearning Strategy”, I mentioned that it is important to have clear goals that can be accomplished through microlearning.

Some of the goals include, but are not limited to the following:

  • Improve retention of the concept learned
  • Act as just-in-time learning to assist the learner in the field or at workplace
  • Provide a positive reinforcement of knowledge
  • Provide additional information over and above the main learning content
  • Offer tips to do a job better or complete a task successfully

Therefore, a good microlearning piece or nugget that addresses the above goals will have a good impact on the learners. In my experience, I have seen when microlearning was designed in certain formats, it helped in accomplishing these goals.

There are five formats that we recommend for a good microlearning intervention.

1. Videos

Videos are a great way to create maximum impact in microlearning. Short impactful videos with thought-provoking questions in the end, can help learners understand the concept well and apply it on their job. An impactful video with the right use of visuals can go a long way in helping learners recall the concept well and leave a lasting impression on the mind of the learner. We believe videos will continue to be the most preferred format of delivering microlearning content in 2020 also.

2. Gamification

Short games that can be finished within 10 minutes can create a great impact as a form of microlearning. Gamification makes learning interesting and absorbing. By adding interesting game elements, such as points, scores, levels, and badges, learning becomes enjoyable and memorable and provides very exciting experience for the learners.

3. Podcasts

Podcasts are a great way of imparting knowledge. If they are well made and done by a subject matter expert or an industry professional with vast experience, the learners pay more attention. In these times, learners’ time must be well spent, and also, they should not drift away. Podcasts offer flexibility for the learners. Learners can listen to podcasts anytime and anywhere. They can comfortably listen to podcasts while traveling to work or home, while having food, or even when they go for a stroll in the garden.

3. Quizzes

Short quizzes with not more than 10 questions can form a microlearning intervention in itself. Quizzes can create quick and high impact microlearning. These can be used as a great way to help learners learn new concepts, refresh their knowledge, or test their understanding of the concepts.

5.  Activity-based Nuggets

A microlearning course that is primarily driven through activities and diagnostic feedback or debrief helps learners learn concepts through the discovery mode. First, they perform the activity, then they get the feedback, and finally the content helps them reinforce the key concepts. Activity-based microlearning is a great way to create an impact in 2020 and is highly recommended.

Delivering Microlearning To Teams On The Move

The five formats that I mentioned will work especially well for sales teams or the workforce that are on the move or have little time for long drawn training programs. These formats of microlearning rather work well for the workforce that are dispersed geographically.

Thus, employees working in any industry and have little time for learning can reap benefits from impactful microlearning interventions.

Learners will certainly benefit from microlearning, as they get through the modules quickly and can repeat the learning many times as well. Retention is better and application on the job is better as well.

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Has any one done this ? – Display next button on slide revisit

I am working on a project where slide timeline varies from few seconds to upto 3 mins and I would like to show the next button immediately when user revisit it.

What i have tried till now –

– I tried using delayed action in each slide and show the next button few seconds before slide ends.(using shared action to do this) – This approach has a loop hole as i am also using the pause button, when the slide starts and in case the user pauses it (play and pause feature is standard for the course we do as some time slides can go upto 3-4 mins)

I would appreciate if someone can help advice a way to achieve this in captivate.

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Challenge Completed: Winners of the first Adobe eLearning World Showcase Contest

The results of the first edition of Adobe eLearning World Showcase Contest, which  commenced on June 16, 2020, are in. The participants were asked to showcase their creativity and skills in creating learning projects on Adobe Captivate, to which they responded with great gusto, and the entries poured in.

It was exciting to see projects that covered a wide range of topics – from formal ones like the Solar System and Branding, to informal topics like Temple Architecture and Flute Training.

It was challenging to pick winners from over 30 projects that beautifully showcased the malleability of the teaching/learning process. Every entry had unique winning qualities, which will be featured on the Adobe eLearning Community for all to appreciate and emulate.

We would like to thank and congratulate everyone for the wonderful show of enthusiasm and creativity, and hope to see a greater number of entries for all contests that will follow this one.

The most awaited part of any contest is the declaration of the winners and we are thrilled to announce that every winner will receive $500 gift vouchers from Amazon. The winning entries illustrated how the right tools and a little creativity can make learning more effective. To those deserving winners, we say congratulations!

The Winner:

“A Beginner’s Guide to Sushi Rolls” by Callista Dawson.

The clean and fun “A Beginner’s Guide to Sushi Rolls” incorporated the perfect background score to add charm and usability.

First runner up and Popular Choice winner:

“Sexual Assault Prevention” by eLearning Goodies

The gamification of a serious topic to encourage learning by eLearning Goodies won our votes and our hearts.

Second runner up:

“Weights Math Learning Project” by Greg Stager

Greg Stager’s project clearly looked to make learning fun and interactive, and succeeded wonderfully. The project utilized the idea of using storytelling as a tool to enable a great learning experience.

In the spirit of keeping creativity in learning alive, we would like to announce the next leg of the contest right away. Stay tuned for Adobe World Learning Showcase Contest: Fall 2020. The second leg will run between October 2020 and November 2020, and have more winners than the first! Watch this space for more details.


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Captivate 2019 Asset Download Crashing program

Hello, I am having a crisis here an d I hope someone has a solution. I have been trying to download assets for my course design and keep getting this message. I have ran Captivate 2019 as an Admin user and this prompts persists and the program then becomes unresponsive forcing me to restart the program. Does anyone have a solution to this dilemma.

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Learning & development in a post-coronavirus world


Workplace learning was one of the earliest and hardest-hit industries by the coronavirus pandemic, according to a recent piece by McKinsey. Several months into the crisis, many organizations have set up online learning tools as a substitute for those person-to-person interactions.

But what happens as travel picks up again and in-person learning becomes an opportunity once more?

For many, the crisis only accelerated a trend that was already underway. LinkedIn Learning’s 2020 Workplace Learning Report notes that learning and development budgets have been shifting online even before the lockdowns forced many people to start working remotely.  Fifty-seven percent of L&D professionals say they expect to spend more on online learning in the coming months, with less focus and fund allocation to in-person L&D options.

As the authors of the McKinsey article put it, “COVID-19 is a catalyst for this transition.”

Still, the L&D industry is facing its share of challenges amid the pandemic. Teams may be struggling to engage managers on the importance of learning amid a crisis. They may be swamped by efforts to retrain their instructors to teach through digital formats.

And like many, they may be worried about budget cuts amid the economic crisis. So far, the vast majority of L&D professionals have not had to contend with budget cuts, but many have dealt with staff being furloughed or laid off, writes Elizabeth Howlett in People Management

In this moment, it is up to L&D professionals to champion learning across their organizations.

The good news is the case for learning has never been stronger. LinkedIn found a 159% increase in CEOs championing L&D amid the pandemic, and reported that employees were spending 130% more time on learning in March and April versus the two months prior. 

“This is not the time to stop learning — it’s time to prioritize it,” writes Amy Borsetti on LinkedIn’s The Learning Blog. 

Transitioning effectively to digital learning

Organizations that are having to rapidly adjust to online models should be agile in their approaches, Borsetti recommends. There are many tools and models for online learning, and organizations have to experiment to find out what works for their teams. Further, it’s essential to survey learners about their needs and meet them where they are.

Online courses must be short and to the point. Borsetti recommends modules that are no longer than 90 minutes to account for limited attention spans. Learners can be asked to complete activities prior to the virtual session to save the time together for discussion. 

“This model helps increase engagement by cutting down on the amount of time learners are passively listening to a facilitator and increases active participation,” she says.

She recommends curating content into “playlists” and sharing it as part of broader company communication to keep the broader organization engaged with learning during this time. 

Follow-up is essential to online learning as well, according to the McKinsey piece.

Participant experience should guide how the modules are structured, and technology should be utilized to enhance the experience — such as through breakout rooms or post-session feedback to engage learners. Discussion boards are another way to help learners interact in the absence of an in-person experience.

The most essential element is putting learners at the heart of the program. Organizations may be quickly ramping up their online learning efforts, but they must also remember that the structures they put in place today will likely be here to stay, even after the pandemic has passed. Take the time now to think through how your L&D program can have lasting effectiveness, Nigel Paine writes on Training Zone.

“Simply translating the face-to-face world into an online experience is inappropriate and ineffective,” he notes. “Look after people’s physical and mental health as well as their technology needs. The solutions you come up with will be vital over the long term.”

Deliver modern learning experiences with an LMS that’s built using the Skills construct – Adobe Captivate Prime –  learn more.

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Virtual Reality Puzzle in Adobe Captivate

I am creating a VR orientation program in Captivate based on how escape rooms work. I want to have a virtual lock that would need to be solved in order to progress to the next slide.

I have been playing in Captivate with VR and I have only been able to insert multiple choice or true/false questions. Ideally, I’d like to be able to set a question in which a user has to enter a three-digit code correctly, or a password, or a sequence of directions, in order to progress.

Can this be done?

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